Caring and Feeding for New Student Orientation

The decision trees are just embedded Google slideshows (with one slide).

If you are making relatively minor changes:

1. Open the decision tree Google Slide you want to edit. They're both in the Linked in Moodle Google Folder that's inside the main "NSO Documentation" folder.
2. Make any changes you want to the slide. Also update the "Speaker Notes" for the slide. It's important to make sure these notes accurately reflect what's on the slide as people using assistive technologies can "read" the speaker notes to get the meaning of the decision tree.
3. That's it! The slideshow is published to the web so the embed that's in Moodle will automatically update every 5 minutes. This is nice because it means you don't have to make any changes in Moodle, but just be aware that whatever changes you are making on that slide will be pretty much immediately viewable to students in the New Student Orientation.

If you are making substantial changes:

Since the slideshow is live, if you are making more substantial edits than changing a few words, you probably don't want it to be immediately viewable to students. In this case, you should follow the directions below.

1. In Google Slides, right-click on the decision tree slide (it's the only slide in the slideshow) and select Duplicate slide.
2. Right-click on the newly duplicated slide and select Skip slide. This will make it so you can work on that slide without worrying about what students in the New Student Orientation see (they'll still just see the first slide).
3. Make any changes you want to the slide. Don't forget to update the "Speaker Notes" for the slide.
4. Once you've made all the changes you want to make, right-click on the slide again and click to uncheck Skip slide. Then delete the first slide in the slideshow so your new slide is the only one.

The review questions and interactions are all done using the H5P Moodle activity type. Here's how to make changes:

1. Click on the module / H5P activity you want to edit.
2. Click on the gear icon then select Edit settings.
3. Underneath the "Package file" upload area, cick on the link that says Access the H5P file in the content bank. This will take you to the interaction in the content bank of the development shell, which is where the H5P interactions are housed.
4. Click Edit.
5. Make your changes and click Save.
6. That's it! Wherever the interaction is in every NSO course where it's linked, it'll be automatically updated with the changes you've made.

To change the name or definition of a term:

1. Change the term name / description text just like you would edit any other text in Moodle.
2. Update the term name / description in the Glossary of NSO College Lingo (Google Sheet). This doesn't affect anything in the course; it's just for tracking purposes.
3. In the spreadsheet, also check if the term is included anywhere else in the course. Make sure you go to those places in the course and make the same changes you did above (so the term name / description is consistent).

To add a term:

1. Go to edit the the COLLEGE LINGO box (click Edit settings for the activity or label).
2. Highlight the term name / description pair that's directly above the place where you want to add the new term (they're listed alphabetically), copy it, then put your cursor at the end of the line (don't start a new line) and paste the copied term / description. You'll see after pasting that the copied term starts on a new line and all the formatting is as expected.
3. Edit the copied term / description text to whatever new term you're adding.
4. Add the term, its description, and its location in the Glossary of NSO College Lingo (Google Sheet). This doesn't affect anything in the course; it's just for tracking purposes.

To link to a term:

1. Go to the COLLEGE LINGO box with the term you want to link (not from the editing screen).
2. Highlight the term name, right-click and select Copy link to highlight. This copies a link to the highlighted words.
3. Now go into the editor where you want to insert the link.

4. Highlight the text you want to link and click the link icon in the Moodle toolbar. Paste the link you previously copied. Then, delete everything before the '#' in your URL. Also delete the characters between the 'text=' and the words you want to link to.

   For example, let's say you wanted to link to the term "Degree Audit" and your copied link looks like this:

   https://moodle.linnbenton.edu/mod/h5pactivity/view.php?id=902116#:~:text=a%20given%20term.-,Degree%20Audit,-A%20review%20of

   You'd delete the highlighted parts so the link you're adding looks like this:

   #:~:text=Degree%20Audit,-A%20review%20of

5. Once the link looks like it should, click Create link to insert the link.
6. Click Save and display. You'll see the link has the appropriate styling (double underline and 'help' cursor). And if you click on it, it'll scroll you down to that term in the COLLEGE LINGO box.
7. Update the term location to indicate where it's linked in the Glossary of NSO College Lingo (Google Sheet). This doesn't affect anything in the course; it's just for tracking purposes.

You can see completion stats in the New Student Orientation the same way as for any other Moodle course. It all depends on what type of data you want to see.

To see overview data:

1. Click on the gear icon in the top right of the screen then select More...
2. Click on the Reports tab.
3. A few of the reports have activity completion information:

   • Activity report: Shows aggregate number of views for each activity.

     

   • Course participation: Allows you to see exactly what each student has done and how many times they've done it. FYI: The word "Post" is used in the course participation report, but for our purposes, "Post" means the same thing as "Completed."

     

   • Activity completion: Shows what activities each student has completed.

     

To see specific responses from students on each activity:

1. Click on the module / H5P activity you want to see the report for.
2. Click on the View all attempts button (it'll be near the bottom, to the right of the "Review Questions" heading).
3. On the "Attempts report" page, you can see the highest score for each student and the number of attempts. To see detailed information about how a student responded on each question, click View user attempts for that student.

1. Go to the New Student Orientation Videos Panopto Folder. Note that you will need editing access (the role is called "Creator" in Panopto) to proceed with the steps below.
2. Hover over the video you want to replace and click Edit.
3. Click on Streams in the left sidebar.
4. Click + Add Stream.
5. Drag and drop the new video into the primary video box.
6. Once the new video is uploaded, go to the stream list, hover over the name of the old video and click the three vertical dots. Then select Delete. Then click Confirm.
7. Click Apply at the top right of the screen to save your changes and return to the Panopto folder.
8. That's it! The video will automatically update in Moodle (and anywhere else it's embedded).

To get to the block editing screen:

1. Turn on editing for the course.
2. Scroll down to the block with the faces and click the gear icon on the block then Configure HTML block.

To add a person (picture and name):

1. First, make sure you follow the instructions for getting the picture ready to add.
2. In the block editing screen, put your cursor at the end of the last name in the list (or wherever you want to add the new person) and click the B icon in the Moodle toolbar so you're no longer bolding. Then press enter/return to go to a new line.
3. Once you're on the new line, click the image icon in the Moodle toolbar to add the person's profile picture.
4. Type the person's name right after the picture (do not add a space between the picture and the name; once you start typing, you'll see there's already some space to the right of the picture).
5. Highlight the name you just typed and click the B icon in the Moodle toolbar to bold the name.
6. Click Save changes to save the block and return to the course.

To remove a person (picture and name):

1. In the block editing screen, just highlight the picture and name you want to remove and delete them like you normally would for anything else (for example, by pressing the delete button on your keyboard). Make sure you don't leave any extra lines (your cursor should start to the left of the picture directly under the one you just deleted).
2. Click Save changes to save the block and return to the course.

To switch out a picture:

1. First, make sure you follow the instructions for getting the picture ready to add.
2. In the block editing screen, click on the picture you want to change. Then click on the image icon in the Moodle toolbar.
3. Click Browse repositories and go through the usual process to upload a picture. Your old picture will now be replaced with the new one you uploaded.
4. Click Save changes to save the block and return to the course.